Relocating your business is hard work and, while there is no way of getting around that fact, there are ways of making a relocation as smooth as possible. If a relocation is something you are undertaking with your business in 2015, use this seven-point plan as a starting point and avoid logistical headaches.
1. Start early
Relocating is a big step and everyone needs to be on board.
– Explain to your workforce that you are looking to move, at least 12-18 months before your lease is up or you put your office on the market, because some people might have to make other arrangements for getting to work.
– You should also confirm that they might be expected to work extra hours, to ensure your customers are not disrupted by the move.
– It’s a good idea to make regular clients aware that there could be disruption on the cards so they can be prepared.
Moving your business won’t be cheap; you need to consider:
– Fees for leases or commercial estate agents.
– Paying for professional moving services.
– The cost of purchasing packing materials or hiring crates.
– The cost of storage for larger items throughout the process. This is where we can help out and assist in reducing your costs for storing large items that can be taken out of the business early.
For example, you might not use the meeting room table every day but it will be needed at your new office. Make things easier for yourself and store the larger, lesser used items – like the table – away to make room for all those boxes you’re sure to fill up. Then we can deliver it back when you’re in the new premises.
3. Hire the right people
Not only do you need to pick people in your workforce who will help manage the smaller details of the move, you also need to hire the right professional movers to ensure there are no hiccups.
– Arrange for your chosen moving contractor to meet with you at your current office to give them an idea of how easy your premises are to access and to also discuss if there are any limitations at your new business location with regards to parking permits, opening times etc.
4. Write up an inventory
– You need to keep track of every single thing that is being transported in your move and where it needs to go once it reaches its destination. You could even update your current furniture if it does not fit well in your new space.
A move is a good opportunity to start afresh.
– Writing up a detailed inventory will help when it comes to unpacking and checking everything has made the move safely.
5. Keep your schedule updated
From your first quote appointment with your moving company to the actual day of the big move it’s important that you write down everything on a calendar so that everyone can see and take note of.
6. Organise the finer details
Does your new location require your staff to have parking permits? Do you need swipe cards to enter the building? Is there an alarm system? As the moving day gets closer it’s a good time to check everything is in order to make your workforce’s transition into the new space as easy as possible.
7. Prepare for any IT issues
Someone’s email probably won’t set up correctly or the Wi-Fi will be down for half a day, so ensure your IT department (or tech guy) has a clear schedule for the first few days of your move so he can tackle any issues people might have.
So with these basic tips in place you and your workforce should find the moving process a little smoother. Of course be prepared for things to go wrong, dates will be pushed back and people might let you down but keep a cool head and you’ll be settling into your new location in no time.